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Minutes Management Committee 20/11/18

Minutes of the Management Committee Meeting of the Brighton Sub-Branch held in the Clubrooms on Tuesday 20 November 2018 at 6pm

Committee Members Present: T. Whitelaw (President), P. Spencer (Secretary and Minutes), T. Howard (Treasurer), C. Lee, G. Bulger, P. Brammer, Ms. M. Cutting, I. Peterson, M. Pope, G. Shipley, J. Nicholson, L. Gibson
Apologies: B. Lee

MINUTES OF THE PREVIOUS MEETING dated 16 October 2018 had been distributed to all and placed on the noticeboard board.

ACTION POINTS ARISING FROM LAST MEETING:
1. Camera updates. In progress. Wait till after Xmas.
2. Sealing of light tower bases. In progress
3. Monique re sausage sizzles – done
4. New Tills – Done
5. Servicing of fire equipment. Michael Pope following up with Chubb
6. Emergency exit from Kitchen and Rear bar doors. – Done
7. Veterans Luncheon – done
8. Brighton Rd signs. They will be replaced free of charge by Council.
9. Exit door locking. Pending advice of Chris Burns
10. Secretary: Trojan’s Trek cheque to be sent. Done
11. Secretary re bar refresher course – done
12. Jimmy re glass trays
13. Paul and Monique re Baker’s Delight – done
14. Linden re Facebook. Linden, Michael & Paul to speak to Jonathon Pope.

CORRESPONDENCE
IN.

1. Clubs SA. Re: Responsible Service of Alcohol. New regulations to commence late 2019, not 2018 as previously advised.
2. The Signal. Top Up November 2018
3. Brighton Combined Probus Club – thanks for hire of Lounge at short notice.
4. Brighton Secondary School – Charities and Recognition Ceremony for Years 8-11. Wednesday 28 November at 0900. G. Bulger to attend. $1500 to be forwarded for the “Spirit of Anzac” Award. Moved T. Whitelaw, seconder I. Peterson. All in favour.
OUT.
1. Invites to MP’s re Remembrance Day

MEMBERSHIP SUMMARY – Ian Peterson continued to check on Service members (now completed) and Affiliate members (started) that has revealed many deceased or unfinancial for a long time. Member Cards now updated.

TREASURER’S REPORT
1. Bar sales continue to be well down on previous years.
2. Social events will assist in this regard
3. New tills
3.1 As expected a few teething problems but generally has been good.
3.2 EFTPOS transactions have been accurate.
3.3 Stock controls can be introduced next year.
3.4 Slow moving lines will be able to be determined and replaced.
3.5 Some slight screen changes were discussed. Mr Howard to follow up.
3.6 A better method of handling BBC floats needs to be determined. Messrs Spencer & Howard to speak to BBC.

COMMITTEE REPORTS
(1) HOUSE & PROPERTY
(a) Air conditioner has been serviced. (8 November) All good.
(b) Grease trap to be cleared tomorrow.
(c) New Green sheds approved by Council
(d) bar trays have been replaced. (Cheaper than refurbishing.)
(2) BAR & ROSTER (Chris Lee)
(a) Christmas closings this year to be December 25 & 26, and December 31.
(3) CATERING & SOCIAL
(a) Combined Quiz night and Wine tasting to be held Friday 23 November. Bookings are excellent.
(4) WOMEN’S COMMITTEE
(a) Four functions have been catered for recently. Moved P. Spencer, seconded G. Shipley $250 be forwarded to the Women’s Committee with our thanks. All in favour. The high standard of the food was much appreciated at all functions.
(5) WORK PLACE HEALTH AND SAFETY (Ian Peterson)
(a) As per Action Point 5 above. Rest is good
(6) 5 YEAR PLAN
(a) Tills now installed. Thanks to Terry for his work
(7) ALMONER
(a) Brenton Griffiths has taken several members to visits to Parafield Airport, and Keswick Barracks Museum. Next visit is to Repat Museum. Thanks were extended to Brenton for his assistance.
(8) HALL HIRE
(a) Thanks to Jimmy Nicholson and Trevor Whitelaw.
(b) Bookings are strong at the moment.
(9) LIBRARY
The library is now considered complete and no additional books are required unless of exceptional significance. Excess books to be donated to Lion’s Book store. This item to be removed from future agendas.

GENERAL BUSINESS
(1) Remembrance Day Report. All went well. Approx 85 in attendance. Thanks to Women’s Committee for the food. Nearly all Poppy Day sales are believed to have been received. Mr Whitelaw sought the remit of the meeting for Messrs Whitelaw, Howard & Spencer to add the Sub-branches contribution, (amount to be decided) and forward to HQ. Moved T. Whitelaw, Seconded J. Nicholson. All in favour.
(2) Visit by Clubs SA. Christine Carter from Clubs SA visited on Tuesday 30 October 2018 and saw the Secretary. Points raised were of a general nature and she was glad that we were compliant with the important aspects. The need for bar persons to have a certificate of Responsible Service of Alcohol has been amended by her subsequent email as per Item 1 of Correspondence. This now needs to be addressed by the end of 2019. A “Clubs SA” logo is to be installed behind the coin machines facing outwards.

(3) Election of Officers for 2019/20. The Secretary is to place a notice on the Notice Board asap regarding vacancies for next year, with the closing date for nominations to be the end of the Management Committee meeting in February next year.
(4) Duty Manager sign. Secretary to arrange at Office Works.
(5) Cobwebs on ceilings. Secretary to speak to BBC re Cleaner’s duty statement.
(6) Window cleaning. This has been done voluntarily by a BBC member. Secretary to speak to BBC, especially regarding high visibility areas.

NEXT MEETING WILL BE TUESDAY 18TH OF DECEMBER AT 6PM

Members are always welcome to attend Management Committee meetings and are invited to do so.