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Minutes Half Yearly & Committee Meeting 10 September 2017

MINUTES OF THE HALF YEARLY AND MANAGEMENT COMMITTEE MEETING OF THE BRIGHTON RSL SUB-BRANCH HELD AT THE CLUBROOMS ON SUNDAY 10 SEPTEMBER 2017 AT 10 AM

The Half Yearly meeting was held in conjunction with the September Management meeting.

Committee Members Present :T. Whitelaw (President) P. Crisp (Minutes & Secretary), T. Howard (Treasurer), G. Shipley, I Peterson, J. Nicholson (Vice President), B. Lee (Bar Manager), G. Bulger, P. Brammer, M. Cutting, M. Pope.
Others Present: 10 Members attended. List of names is attached to the Minute Book.
Apologies: P. Spencer, K Hayes, C Penney, M Govan.

Minutes of the previous meeting dated 08 AUG 2017, had been distributed. It was noted that a decision to purchase equipment for Bar snacks had been omitted from the minutes.
Action points from this meeting:
(1) Refurbishing of hall tables. Pending with David Harvey (BBC) – Ongoing
(2) Trevor re Brighton Secondary School. See Treasurer’s Report
(3) Jim re Fairy Lights. – Ongoing.
(4) Terry re Answering Machine On going – Commander have offered new proposal.
(5) Veterans Lunch – see General Business

CORRESPONDENCE
IN:

1. HQ re promised donation. (Terry Howard)
2. Trojan’s Trek re Annual Walk & pledge for donation. $600 to be sent, moved G Bulger, seconded T Howard, carried unanimously.
3. Brighton Secondary School, $500 to be sent for Kokoda Trek, as had been previously approved.

OUT:
Nil.

MEMBERSHIP SUMMARY
See attached.

TREASURER’S REPORT (Terry Howard)
1. New format of Profit and Loss introduced.
2. Trading at small loss, to be expected during Winter.
3. Club is still in strong financial position.
4. Hall hire takings up $2000.00.
5. Moved G Shipley, seconded I Peterson, that the Treasurers Report be accepted, all in favour.

COMMITTEE REPORTS
(1) HOUSE AND PROPERTY (J. Nicholson)
a. Air Conditioner to be serviced
b. Grease Trap to be emptied
c. Cameras to be serviced by SecureCom, (G Shipley)
(2) BAR & ROSTER
(a) Chris Lee has accepted the position of Bar Roster coordinator.
(b) New pump installed by Arndale, for Iron Jack Beer. Moved J Nicholson, Seconded B Lee that
expenditure for this item be approved. All in favour.
(3) WORKPLACE H & S (Ian Peterson)
a. Ian Peterson had presented a comprehensive report at the last Management Meeting, and gave a short summation for the non committee
members present
(4) CATERING & SOCIAL (G. Bulger)
a. Kitchen Fryer needs cleaning.
b. New Freezer and Griller for sandwiches have been purchased.
c. Bar refresher course 7 October at 1030. Women’s auxiliary to provide a light lunch as per last year.
d. Five people assisted with catering at Brighton Oval for recent inter Army Football matches.
(5) HALL HIRE (Jimmy & Trevor)
a. Progressing well
(6) WOMEN’S COMMITTEE
a. Preparing for Poppy Day sales and a couple of Functions coming up.
(7) JOINT MANAGEMENT COMMITTEE
a. Next meeting this Thursday.
(8) 5 YEAR PLAN (Michael Pope & Terry Howard)
(a) All going well.
(9) ALMONER REPORT (Ken Hayes)
a. Ken was absent Interstate. His Report was read to the meeting. Thanks extended as well to John Ellis and Paul Spencer.
b. Barbara and Ken visited several Veterans, Couples and Widows before their trip.
(10) LIBRARY REPORT (Ken Hayes)
a. Ongoing. Thanks to Bill Jolley as well.

GENERAL BUSINESS
1. Veterans Lunch to be held 23 October, invitations to be sent, Auxiliary Ladies to do Luncheon.
2. T Whitelaw gave a general run down on activities at State HQ.
3. Dug Out Dinner – over 100 attended. Very successful evening.
4. Key to be procured for C Lee.

NEXT MEETING IS THE MANAGEMENT MEETING

TUESDAY OCTOBER 10 2017 AT 6pm

Financial members are always welcome to attend meetings and are encouraged to do so.